IntroductionTeckels Animal Sanctuaries (the “Charity”) is a charity that has been helping rehome unwanted pets and stray animals since 2004 registered in England and Wales (1108726). Teckels Boarding Kennels is a private limited company (Registered Company Number 0524252) “the Company” is a wholly owned subsidiary of the Charity which trades only to raise money for the Charity’s objectives. For the purpose of the General Data Protection Regulation (EU) 2016/679 (“the Regulation”) each of these organisations are data controllers. The registered address for the Charity and the Trading Company is Bristol Road, Whitminster, Gloucester, Gloucestershire, GL2 7LU.
Contact usTo contact us, please write us at Teckels Animal Sanctuaries, Bristol Road, Whitminster, Gloucester, Gloucestershire, GL2 7LU or email email@example.com or phone us on 01452 740300.
Your PreferencesWe are committed to protecting and respecting your privacy. If you have any queries about how we use your personal information, please contact us using the details at Contact Us or by email at firstname.lastname@example.org . This Privacy Notice sets out the basis on which any personal data we collect from you, or that you provide to us will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.teckelsanimalsanctuaries.co.uk you are accepting and consenting to the practices described in this policy. Our nominated person for data protection is the Data Protection Trustee, who can be contacted by email at email@example.com or by writing to the Data Protection Trustee, Teckels Animal Sanctuaries, Bristol Road, Whitminster, Gloucester, Gloucestershire, GL2 7LU.
Legal Basis for ProcessingWe require your consent to use your information for the purpose that it was supplied to us for. Your personal information will only be used for that purpose and in accordance with the provisions of this Privacy Notice. Where we collect and use your personal information we do so by relying on the legitimate interest grounds under the Regulation. This is where you request to receive goods or access services from us or donate to the charity and we have a legitimate interest to use your personal information to respond to you in relation to this purpose and there is no overriding prejudice to you by us using your personal information in this way. Unless you have given your consent to receive other information from us, we will not contact you except in relation to the purpose your information was provided to us.
How do we collect information?We collect personal information about you directly; when you make a donation to us, purchase goods or services, register for an event, register to volunteer with us, apply for a vacancy, enquire about our activities, request pet care advice, receive veterinary treatment for your pet, register with us, send or receive an email, ask a question or otherwise provide us with personal information as well as indirectly for example when you use our website, engage with our social media or message boards. We sometimes capture information about the sorts of things you like when you fill in a form and submit it to us on our website. Wherever possible we use aggregated or anonymous information which does not identify individual visitors to our website. We may also receive information about you from third parties such as vet practices and other animal welfare organisations with whom we work to rehome pets, volunteer referral agencies, list broker agencies which may include information such as your name, postal address, email address, phone number.
What information do we collect?We collect personal data as defined by the Regulation. The personal information we collect might include name, date of birth, email address, postal address, and telephone number and sometimes, if relevant, the personal circumstances around giving up a pet. We record your requests for information and any feedback we receive from you. We may record telephone calls and emails for quality assurance purposes. We may also collect technical information relating to your use of our website, including your browser type or the Internet Protocol (IP) address used to connect your computer to the internet. We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided us with changes, for example if you change your email address, name, payment details, or if you wish to cancel your registration, please let us know by going to Contact Us or the Data Protection email. We like other organisations also gather general information about the use of our website, such as which pages users visit most often and which services, events or facilities are of most interest. We may also track which pages users visit when they click on links in emails. We may use this information to personalise the way our website is presented when users visit, to better understand what you are interested in and likely to respond to and to make improvements to our website and to ensure we provide the best service for users. We do not usually collect “sensitive personal data” about our supporters, clients or volunteers unless there is a clear reason for doing so which we will provide at the time of collecting this data, such as health data for participation in a marathon or similar fundraising event or challenge or where you’d like to volunteer for us. In addition it may be necessary to record (where we have been formally notified) of a health issue where we have a valid legal reason to do so. We need this information to ensure that we provide appropriate facilities or support.
How do we use this information?We don’t sell or share personal data with third parties for the purposes of marketing, however if we run an event in partnership with another named organisation your details may need to be shared. We will be clear what will happen to your data when you register. Some of the ways we may use your personal information are as follows:-
- to promote the aims of the Charity;
- to provide you with services, products or information you have requested or which we feel may be of interest to you (by post, text, email or by phone) where you have consented to being contacted or it is within our legitimate interests to contact you, where no overriding prejudice exists to you;
- to provide you with information about our work, activities, future events and products and services we think may be of interest to you, including third party events, products and services;
- to notify you about changes to our services; as part of our efforts to keep our site safe and secure; and to ensure that content from our site is presented in the most effective manner for you and for your computer;
- to process donations generously received from you;
- to process gift aid declarations;
- to fundraise within the permissions and preferences indicated by yourself;
- to fulfil and process sales of goods through our trading subsidiary and shops and to share your information with our online shop and fulfilment provider to enable us to fulfil your order
- to ensure all internal administrative functions are carried out in accordance with current legislation;
- for internal record keeping, including the management of any feedback or complaints;
- to offer you a suitable volunteering role and support you whilst you volunteer with us;
- to invite you to participate in surveys or research (entirely voluntary);
- where relevant to analyse and improve our services offered on our sites to make it as user friendly as possible;
- where it is required or authorised by law i.e. we may need to comply with requests by law enforcement agencies to provide personal data;
- to enable us (where required) to visit rehomed pets to check on their welfare;
- to enable us to enquire about pet’s that we have rehomed and provide guidance and support where required.
Do we share your information with anyone else?The Charity may share your personal information with its trading subsidiary, suppliers or service providers such as Veterinary Practices to provide any care whilst the animal is with us. The Charity may share your information with our data processors as well as trusted partners that work with us in connection with our charitable purposes and other entities that act as fundraisers for the Charity, sell Charity products or who provide Charity marketing (subject to your preferences). We require these third parties to comply strictly with our written instructions and provide levels of protection that at least meet the minimum requirements of the Regulation. If you make a payment or donation to us we will need to share your information with our payment processor. By paying via our payment processor you agree to accept their terms and conditions for the use of their services, including their privacy notice. We suggest that you read their privacy notice when using their service as we are not responsible for data you share with them. Details of our service providers are available upon request. Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites. How do we protect personal information? We sometimes use external companies to process donations on our behalf. We undertake checks on these companies, and put a contract in place that sets out our expectations and requirements, especially regarding how they manage the personal data they collect or have access to. If you use your credit or debit card to donate to us or buy something online, over the phone or via the post, we will ensure that this is done securely and in accordance with the Payment Card Industry Data Security Standard. We do not store your credit or debit card details. Following the completion of your transaction, all card details and validation codes are securely destroyed once the payment or donation has been processed. Only staff authorised and trained to process payments will be able to see your card details. We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. However, you should be aware that the use of the Internet is not entirely secure and although we will do our best to protect your personal data we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features such as encryption to try to prevent unauthorised access.
Your RightsUnder the Regulation you have the right to ask for a copy of the information we hold about you called a Subject Access Request. If you wish to make a Subject Access Request please write to the Data Protection Officer at Teckels Animal Sanctuaries, Bristol Road, Whitminster, Gloucester, Gloucestershire, GL2 7LU. Please note that we require information on what you want to see as well as proof of your identity so Subject Access Requests must be made by post with the relevant supporting information. If you have any questions please send these to firstname.lastname@example.org and for further information consult the Information Commissioner’s Office. You may ask us to rectify information you think is inaccurate, and you may also ask us to remove information which is inaccurate. Where you inform us of this, we will correct our records accordingly. You have a right to prevent us from processing your data for the purposes of marketing. If you would like us to stop using your personal data for this purpose, or if you would like to exercise any of your rights please let us know at Contact Us. We will act in accordance with your instructions as soon as reasonably possible. You have the right to refer a complaint with the Information Commissioner’s Office (“ICO”). We will not charge you for this information unless there are repeated requests for information already supplied or there is a significant burden to the organisation to fulfil your request. In this case reasonable charges will be made to the requestor only to cover the cost of the data retrieval. The charges will be agreed with the requestor prior to commencing the retrieval to confirm that they are reasonable.
Where we may store your informationYour information will be held on central databases, computer files, in email records, in SMS messages, Google Drive or as paper records. If for financial or technical reasons we need to use a supplier outside of the European Economic Area (“EEA”) we will take steps to put in place suitable safeguards to protect your personal data.
Children’s dataWe are committed to protecting the privacy of the young people that volunteer with us, fundraise for us, attend events organised by us and at schools or engage on our website. Where necessary we will obtain the consent of a parent or guardian in order to collect and use personal data of children. If you are a child and would like to get involved, please ensure that we have the consent from a parent or guardian before providing your personal information to us.
RetentionWe will retain your personal data in line with our records retention schedule unless a valid business reason exists which means we need to retain personal data for longer.
Website Users plus inappropriate website contentIf you post or send any content that we believe to be inappropriate, offensive or in breach of any laws, make defamatory statements on our forums or social media pages, we may use your personal information to inform relevant third parties such as your internet provider or law enforcement agencies.
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